Phase I Overview


Phase I Proposal Preparation Instructions

In order to prepare and submit proposals, offerors must be registered in the DoD electronic submission website at First time submitters can click the "New User Registration" link to register, while those who are already registered can click the "Login" link to login to the site. Both the DoD and Air Force Broad Agency Announcement (BAA) instructions can be downloaded at this site by selecting the proper BAA; each set of instructions contains in-depth instructions on package submission.

The Air Force, in coordination with the Department of Defense, has developed training to combat fraud, waste and abuse and ensure compliance with the eligibility requirements for the SBIR and STTR programs. You must complete volume 6, which contains the training to combat fraud, waste and abuse for all phase I and phase II proposals prior to submission.

Each proposal should contain completed:

  • Proposal Cover Sheet
  • Technical Volume
  • Cost Volume
  • Company Commercialization Report
  • Certificate of Training Completion

Proposal Status

After the BAA cycle closes, proposals go through an evaluation process that takes approximately 90 days before selections are made. The Air Force receives thousands of proposals during each BAA and the notification process requires specific steps to be completed prior to a contracting officer distributing information to a small business. Please contact us at with any questions.


Phase II Overview


Phase II Proposal Preparation Instructions

The following Phase II proposal instructions and the Environmental Safety and Occupational Health (ESOH) questionnaire are for Phase I awardees submitting a Phase II proposal. All Phase I awardees will be sent a notification with the Phase II proposal due date and instructions for submitting the Phase II proposal through the DoD electronic submission website at If the information for your technical/business points of contact, email address, or mailing address has changed since submission of the Phase I proposal, changes must be sent to The Air Force is not responsible for ensuring notification receipt by firms that have not provided updated contact information to this address.

Customer Memorandum Templates

SBIR Phase II Customer Memorandum Template
STTR Phase II Customer Memorandum Template 

PHASE I and II Certification – Funding Agreement

Small businesses that are selected for award must complete this certificate at the time of award.

PHASE I and II Certification – Life Cycle Submissions

All SBIR/STTR Phase I and II awardees must complete this certification document at the following times:

  • Phase I awardees – prior to receipt of final payment
  • Phase II awardees – prior to receipt of more than half of the total contract amount AND before receipt of final payment

All questions must be answered and an authorized officer of the company must sign and date it prior to submission.